Arkansas: A Step By Step Guide To Obtain State Approval For A Private Post Secondary Institution

Licensing Agency: Arkansas Division of Higher Education (ADHE) – Institutional Certification Advisory Committee (ICAC) for degree-granting institutions

Degree-Granting Institutions

Process

Arkansas requires every private college or university that offers associate, bachelor’s, or graduate degrees in the state to obtain Institutional Certification from ADHE before instruction begins.

1. Initial Inquiry – Contact ADHE’s Institutional Certification staff to describe your proposed school and programs and to receive orientation on required forms.
2. Institutional Proposal – Submit a brief concept paper outlining mission, ownership, proposed degrees, facilities, faculty plan, financial resources, and a timeline to achieve recognized accreditation (required within five years).
3. Comprehensive Application – Complete the official ADHE application package. Provide:
   • Program outlines and curriculum tables for each degree
   • Faculty roster with academic credentials
   • Library and learning-resource plan
   • Governance documents and organizational chart
   • Audited or CPA-reviewed financial statements plus three-year operating budget
   • Facility information (campus address, leases, safety inspections)
   • Teach-out strategy and student consumer information statements
4. Fee Payment – Pay $500 per proposed degree program (non-refundable).
5. External Evaluation & ICAC Review – ADHE engages subject-matter experts to review the submission and conduct a site visit. Findings go to the ICAC and then to the Arkansas Higher Education Coordinating Board for a vote.
6. Provisional Certification – If approved, the school receives a Certificate of Authorization (usually two to three years) that limits activity to the specific degrees authorized.
7. Surety Bond / Trust Fund – New institutions without a financial track record may be required to file a bond or letter of credit sized to cover unearned tuition, or to contribute to the state Student Protection Trust Fund.
   
   
8. Monitoring & Renewal – File annual audited financials, enrollment data, and accreditation progress reports. Renewal applications (fee typically $250) are required until full accreditation is secured, after which a regular five-year cycle applies.
9. Program or Location Changes – Adding degrees, opening branches, or changing ownership requires prior ADHE approval and additional fees.

Checklist of Required Items

• Completed ADHE application forms (including Forms 3, 5, 12, 13, etc.)
• Detailed program curricula and learning-outcome plans
• Faculty CVs showing appropriate credentials
• School catalog and student policies
• Governance bylaws and ownership disclosures
• Audited financial statements or verified start-up capital
• Facility lease/deed and safety compliance documents
• Accreditation plan and teach-out arrangements
• Application fee payment ($500 per degree)
• Surety bond or trust-fund contribution (if required)

Fees & Timelines

Expect 3–6 months from proposal to Board decision, depending on quarterly meeting dates and completeness of materials. Core fees are $500 per degree program, plus any evaluator travel costs and possible bonding expenses. Renewal fees start at $250 annually.

Agency Contact

ADHE Institutional Certification
Phone 501-371-2060 | Address: 101 E. Capitol Ave., Suite 300, Little Rock, AR 72201

Vocational and Career Schools

Non-degree postsecondary schools are licensed by the Arkansas State Board of Private Career Education (SBPCE), administered through ADHE’s Private Career Education division.

1. Original License Application (Form 1000) – Provide ownership data, mission, and list of programs.
2. Program of Study Forms (Form 2000) – Outline curriculum hours, objectives, and equipment for each certificate or diploma.
3. Instructor Qualification Forms (Form 3000) – Document teacher credentials and experience.
4. Financial Stability & Bond – Submit recent financials and a surety bond of at least $5,000 or 10 % of expected prepaid tuition, whichever is higher.
   
   
5. Fees – $250 initial school license fee (plus $125 per extension campus) and $50 per admissions-agent permit.
6. Site Visit & Board Vote – SBPCE staff inspect facilities and records; the Board grants a one-year license.
7. Renewal & Trust Fund – Renew annually with a $200 fee (school) and quarterly contributions of 0.4 % of gross tuition to the Student Protection Trust Fund.
8. Program Additions or Changes – New programs, location moves, or ownership changes require Board approval and supplemental fees.

State Exemptions

Short courses under ten instructional days, employer-exclusive training not open to the public, and certain religious or avocational programs may be exempt. Schools believing they qualify should request a formal exemption determination from ADHE/SBPCE. Exempt providers may apply voluntarily for licensure (often without a bond) to enhance consumer confidence.

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For personalized guidance on navigating the authorization process for your private post secondary institution in Arkansas, reach out to Expert Education Consultants (EEC) at +19252089037 or email sandra@experteduconsult.com