Connecticut: A Step By Step Guide To Obtain State Approval For A Private Postsecondary Institution

Licensing Agency
Connecticut Office of Higher Education (OHE) – the state agency responsible for authorizing private degree-granting institutions and postsecondary career schools.

Degree-Granting Institutions

Process

Connecticut requires any private college or university to obtain state authorization (licensure) from OHE before offering programs or awarding degrees. The process involves several key steps:

1. Determine Need for Approval – Confirm whether the institution must be licensed by OHE or if it falls under an exemption. In general, any new for-profit or non-profit degree-granting institution needs OHE approval to operate (see State Exemptions below for limited categories that may not require full approval). Public institutions (state colleges and universities) are not subject to OHE licensure.
   
   
2. Prepare Application Materials – Compile a comprehensive licensure application. OHE provides guidelines detailing the required documentation. Typically, an applicant must submit:
   • Institutional Plan: A business plan or prospectus outlining the mission, governance, and administrative structure. Include articles of incorporation, the list of owners or board members, and evidence of financial stability (such as multi-year financial forecasts and/or audited financial statements).
   • Academic Programs: Detailed proposals for each degree program to be offered. This includes curriculum outlines, course descriptions, program objectives, and degree requirements. Clearly identify the level of each program (associate, bachelor’s, etc.) and any unique features.
   • Faculty Qualifications: A roster of instructors and academic administrators with their credentials (CVs, academic degrees, and relevant experience). OHE will verify that faculty meet minimum qualifications for the subjects they will teach.
   • Student Policies and Catalog: A draft college catalog or student handbook. This should describe admission standards, academic policies (grading, attendance, academic integrity), student services, and graduation requirements for each program. Include copies of any enrollment agreement or student contract that students must sign.
   • Facilities and Equipment: Information on the physical campus or learning sites. Provide the address of the main campus (and any branches), floor plans or descriptions of classrooms and labs, lists of major equipment, and a library/resources plan showing support for the programs. The institution must have an appropriate educational environment in place (or firmly arranged) before approval.
   • Accreditation Plan: If the institution is new and not yet accredited by a U.S. Department of Education-recognized agency, outline its timeline and strategy for achieving accreditation. State law requires new institutions to become accredited (or achieve candidacy status) within a specified period as a condition for conferring degrees. If already accredited or affiliating with an accredited parent institution, provide documentation.
   
   
3. Submit the Application – Initial licensure applications are submitted through OHE’s online portal (Veoci system). Create an account and complete all required sections of the application form. Upload all supporting documents collected. It is recommended to submit the application at least 6–9 months in advance of the planned start date, to allow sufficient review time. There is a fee of $500 per degree program proposed; these fees must accompany the application (e.g. a school proposing three degree programs would pay $1,500 in program fees). Ensure that the application is complete, as OHE will not begin substantive review until all required information is provided.
   
   
4. Initial Review & Circulation – OHE staff will conduct a completeness check and preliminary review of the submission. Once the application is accepted, OHE will circulate a summary of the proposed institution and its programs to all existing colleges and universities in Connecticut. (State regulations require this notice to give existing institutions an opportunity to comment on potential program duplication or other concerns.) Colleges have 15 days to submit any comments via the OHE portal. The applicant institution must be prepared to respond to any feedback or questions that arise during this comment period.
   
   
5. Evaluation Visit – In parallel with the circulation process, OHE will assemble an evaluation team of subject-matter experts and regulators to assess the proposal in depth. OHE will schedule an on-site evaluation visit at the new institution’s location. By the time of the visit, the college must be fully functional and “student-ready.” This means having key staff hired, faculty in place, classrooms furnished, curriculum materials prepared, and all necessary instructional equipment on site. During the visit, the evaluation team verifies that the institution meets Connecticut’s approval standards (covering academic quality, facilities, finances, records, student services, etc.). They may interview administrators and faculty, inspect the facility, and review documents on-site. The team will write a report of findings for OHE.
   
   
6. Licensure Decision – After the evaluation, OHE’s Commissioner (or Executive Director) reviews the application and the evaluation team’s recommendations. If the institution demonstrates compliance with all state standards, OHE will grant an initial License to Operate (often called an authorization) to the institution. The license will list the degree programs the school is approved to offer. Initial licensure is granted for a limited period (often one to two years for a new institution). The decision timeline can vary, but state law directs that an evaluation team be appointed within about 60 days of a completed application and that a determination is made within 120 days of the team’s appointment. In practice, expect several months from submission to final approval.
   
   
7. Post-Approval and Accreditation – Once licensed, the institution may begin recruiting and enrolling students into the approved programs. During the initial licensure period, the school must pursue accreditation. Connecticut uses a two-stage process: licensure (initial authorization) followed by accreditation (continuing authorization). After roughly 1–3 years of operation, the institution should either: (a) obtain accreditation from a recognized regional or national accrediting agency, or (b) undergo a state accreditation review by OHE for continuing approval. (Accreditation by an external agency that is recognized by the U.S. Department of Education is generally accepted in lieu of a second full state review.) Only accredited institutions are allowed to confer degrees long-term in Connecticut. OHE will require evidence of progress toward accreditation (such as achieving candidate status) as a condition for license renewal.
   
   
8. Monitoring and Renewal – Authorized institutions must remain in good standing and comply with all OHE requirements and the terms of their license. Any substantive changes—such as adding a new degree program, changing the location or name of the institution, or major alterations in ownership—typically require prior OHE approval. (Connecticut mandates that new programs or program modifications be approved by OHE unless the institution qualifies for the specific exemption described in State Exemptions.) Licenses are subject to periodic renewal. For degree-granting institutions, renewal (or state accreditation) reviews may occur every few years until the institution establishes a track record. To renew, a school will submit updated documentation demonstrating continued compliance (including current financial statements, enrollment data, and any changes made). OHE reviews renewal applications and may conduct another evaluation visit. There is a modest renewal fee per institution or program (e.g. an annual authorization fee of approximately $200 per institution and per branch campus). Once an institution achieves full accreditation and a history of compliance, OHE’s oversight for program changes may be somewhat relaxed (see exemptions for certain accredited institutions), but basic annual reporting is still required.
   
   

Checklist of Required Items

When seeking licensure in Connecticut, degree-granting institutions should prepare the following key items for the application:

• Completed OHE application form (submitted via the online portal)
  
  
• Institutional governance documentation: Articles of incorporation, corporate bylaws, and a list of owners or board trustees
  
  
• Proposed academic catalog: Draft catalog or handbook detailing programs, curricula, policies, and student services
  
  
• Curriculum outlines for each degree program: Course list, credit hours, and learning objectives for every program
  
  
• Faculty and staff rosters: Names, titles, and qualifications of instructors and academic administrators (with resumes/CVs)
  
  
• Financial documentation: Financial statements (audited or reviewed if available) and a multi-year financial forecast demonstrating funding to launch and sustain the school
  
  
• Evidence of facilities/resources: Documentation of campus facilities (lease or deed for the property, floor plans if applicable) and description of equipment, library access, technology, and other learning resources
  
  
• Accreditation plan or status: If already accredited, proof of current accreditation. If not, a detailed plan for achieving accreditation (including timeline for candidacy)
  
  
• Application fees: Payment of all required fees (e.g. $500 per program application fee, etc.)
  
  

Note: Additional materials may be requested by OHE during the review (for example, enrollment agreements, faculty contracts, insurance certificates, etc.). Be thorough and follow OHE’s official application checklist to avoid delays.

Fees & Timelines

Plan ahead for both the costs and time involved in Connecticut’s approval process. Fees for a new degree-granting institution include a $500 fee for each degree program submitted for authorization. (There is no separate flat institution licensing fee for in-state colleges beyond the per-program charges.) Once licensed, institutions may be subject to an annual authorization fee (commonly around $200) and must contribute to the Student Protection Account if applicable. Renewal reviews in subsequent years will also carry fees (which are generally lower than initial fees and often charged per program or per institution annually).

Timelines can vary depending on the complexity of the proposal. Expect an initial completeness review within a few weeks of submission. The full approval process, including peer evaluation and OHE’s decision, typically takes several months. It is advisable to submit applications at least 6 months (or more) before the expected start date. OHE approvals occur on a rolling basis rather than on a fixed schedule – i.e., the license will be issued once all requirements are satisfied and the evaluation is favorable. Delays can occur if additional information is needed or if the institution must address evaluators’ concerns. Engaging in early consultations with OHE and carefully following the guidelines will help keep the timeline on track.

Agency Contact

Connecticut Office of Higher Education – Academic Affairs Division
Attn: Dr. Sean Seepersad, Division Director
450 Columbus Blvd, Suite 707, Hartford, CT 06103
Phone: 860-947-1837  |  Email: Sean.Seepersad@ct.gov

Vocational and Career Schools

Process

Private postsecondary career schools in Connecticut (often called private occupational schools or private career schools) must also be authorized by OHE before they advertise or operate. These schools offer vocational training programs (non-degree programs such as diplomas or certificates in trades, technical fields, healthcare, cosmetology, etc.). The approval process for career schools is similar in structure to that for colleges, with a focus on ensuring job-related training programs meet state standards:

1. Application and Conditions – The school’s owners must submit an application for a Certificate of Authorization to operate a private occupational school. The application process is governed by Connecticut General Statutes §§10a-22a through 10a-22o. Before applying, ensure the school meets all conditions for authorization: courses and programs should have clear occupational objectives, instructors must be qualified in their trade, and the school should be financially sound and prepared to deliver the training effectively. (Connecticut’s statutes enumerate specific criteria for quality of curriculum, adequacy of facilities, instructor qualifications, recordkeeping, financial stability, etc., that the school must satisfy.)
   
   
2. Complete the New School Application – Compile all required information and documents for OHE’s review (see Checklist below for details). Unlike degree-granting institutions, career schools must include a proposed student enrollment agreement and comply with student protection measures as part of the application. All components of the application must be submitted together – OHE will not accept partial or draft submissions. Notably, the school must also secure a form of financial guarantee (an irrevocable letter of credit) and prepare a financial forecast as part of the application. These items demonstrate the institution’s fiscal soundness and ability to refund students if necessary. After assembling the packet, submit the application via the OHE online system and pay the required fees. Operating (even informally or advertising programs) before approval is prohibited – the school can only begin student recruitment after OHE grants authorization.
   
   
3. Review & Evaluation – Upon receiving the application, OHE officials will review the materials for completeness and compliance. For new career schools, OHE will typically convene an evaluation team and conduct a site visit to the school’s facilities (similar to the college process). The evaluation visit checks that classrooms, labs, and equipment are in place and appropriate for the programs, and that the school has the staff, curriculum, and policies ready to operate. The school should be prepared to demonstrate a sample class setting, provide records systems (for attendance, grading, etc.), and show that it can implement its published curriculum and student services. The evaluators will also verify that the school’s cancellation and refund policies comply with state requirements and that the school has made the necessary filings for the student protection fund. Any deficiencies noted must be corrected before proceeding.
   
   
4. Authorization Decision – If the application passes evaluation and the school meets all statutory criteria, OHE’s Executive Director (Commissioner of Higher Education) will issue an initial Certificate of Authorization for the private occupational school. Initial authorization is often granted for a one-year period (provisional) for new schools. The authorization will list the approved programs (courses of instruction) and any campus locations or branch sites. Once authorized, the school may begin advertising and enrolling students in the approved programs, subject to OHE oversight.
   
   
5. Compliance and Renewal – Career schools are subject to ongoing regulatory requirements. After obtaining the initial one-year approval, a school must apply for renewal of its certificate before expiration (typically renewal is on an annual basis for the first few years). OHE monitors compliance through required annual filings: schools must submit updated financial reports each year and pay annual fees. They must also contribute quarterly to the Private Occupational School Student Protection Account (a student tuition guaranty fund). Any changes in ownership, location, or program offerings require notification to OHE (often 60 days in advance) and in some cases a new approval. Schools must maintain all mandated standards—such as maintaining valid instructor credentials, accurate student records, and adherence to advertising and refund rules—at all times. Failure to comply can result in probation or revocation of the license. However, if a school operates in good standing and demonstrates stability (including achieving accreditation if it chooses to pursue it), it can continue renewing its authorization periodically. Established schools may receive multi-year renewals once they have a strong track record. Always follow OHE’s guidance for renewal procedures and deadlines (renewal applications typically are due at least 90 days before the current authorization expires).
   
   

Checklist of Required Items

A private career school application in Connecticut must include a comprehensive set of documents and disclosures. Key required items are:

• Completed career school application form (OHE’s official form for new private occupational schools), signed by the appropriate school official
  
  
• Ownership and management information: Legal name of the school; ownership structure; names and addresses of all principals, officers, directors, and any shareholders (for corporations). Include organizational charts if applicable
  
  
• School site and facilities details: Address of the school’s main location and any branch or classroom sites. A description of the facilities, including floor plan layout, classrooms, laboratories, equipment, and instructional materials to be used for each program
  
  
• Program descriptions: A detailed outline of each course or program of study the school will offer. Include the curriculum for each program, total clock hours or credits, and the specific skills or jobs the training prepares students for
  
  
• Student enrollment agreement: A draft of the enrollment contract that students must sign. Connecticut requires this document to be written in plain language and to include all terms and disclosures (tuition and fees, payment plans, cancellation and refund policy, program length, job placement disclaimers, etc.) as mandated by law
  
  
• School catalog: The school’s catalog or student handbook that will be given to prospective students. The catalog must clearly explain admission requirements, program objectives, course lengths, grading/graduation standards, attendance requirements, all costs (tuition, fees, supplies), refund policy, and any services like placement assistance. It should accurately represent the training and not contain misleading statements
  
  
• Instructor qualifications: A list of instructors for each program, with documentation of their qualifications (education, certifications, relevant work experience). Instructors must meet minimum criteria for teaching their subjects (for example, certain professional licenses for fields like cosmetology or healthcare)
  
  
• Financial capacity documentation: Financial statements demonstrating the school’s solvency. New schools must submit a projected income and expense statement (financial forecast) for at least the first year of operation. If the owners have prior school financials, reviewed or audited financial statements may be required. Connecticut regulations also require proof of sufficient net worth or financial guarantee – typically an irrevocable letter of credit in an amount specified by OHE (often this amount is based on projected tuition revenue or a minimum set by law). This letter of credit is a security to ensure student refunds can be made if the school closes unexpectedly
  
  
• Student Protection Account contribution: Documentation or acknowledgment of the required quarterly payments into the student protection fund (0.4% of quarterly tuition receipts). While actual payments are made once the school operates, new applicants must agree to this obligation and often pay an initial amount or bond equivalent into the fund
  
  
• Other disclosures and compliance forms: This may include a statement of compliance with anti-discrimination laws, copies of the school’s grievance policy for students, evidence of municipal zoning approval for the school site, and designation of a Connecticut-based agent for service of process (legal contact). OHE will specify any additional forms needed.
  
  
• Application Fee and Initial Fees: A non-refundable $2,000 application fee for the main school (and $200 for each additional branch campus, if any) must accompany the application. Proof of having obtained the required letter of credit or surety (as explained above) should also be included.
  
  

Fees & Timelines

Fee Structure: Connecticut’s private career school approval comes with both one-time and recurring fees. The initial application fee is $2,000 for the school (plus $200 for each branch location). Once approved, schools are billed an annual fee of $200 for each authorized school and each branch campus to maintain the certificate of authorization. Renewal applications also carry a $200 fee. There is no fee for changes of location if a school moves, but changes in ownership require a new application fee ($2,000) and approval process. In addition to these administrative fees, schools contribute to the Private Occupational School Student Protection Account each quarter (calculated as 0.4% of the school’s quarterly gross tuition). This fund protects students by providing refunds or teach-outs if a school closes. Schools should factor in the cost of maintaining the required letter of credit (the amount of which will be specified by OHE based on the school’s size) since this ties up capital as a security requirement.

Timeline: The timeline for career school authorization is established by statute but can vary with each case. By law, once a complete application is received, OHE will form an evaluation team within about 60 days to review the school. A site visit and team report follow, and a decision on initial approval is typically rendered in roughly 120 days (4 months) from the time the evaluation team is in place. In practice, new school approvals often take about 3 to 6 months from submission to final decision. Much depends on the preparedness of the applicant – delays occur if the application is incomplete or if the evaluation uncovers issues that require the school to revise materials or improve facilities. To avoid delays, attend OHE’s information session for new schools (offered periodically) and carefully ensure every required element is in the application. Once authorized, the certificate will need renewal on the schedule given (often after 1 year initially). The renewal process involves submitting an updated application or report – OHE generally completes renewal reviews faster (within 1–2 months), especially if the school has had no compliance problems. Overall, applicants should not attempt to rush the process; plan for a thorough review cycle and wait for the official Certificate of Authorization before enrolling students.

Agency Contact

Connecticut Office of Higher Education – Private Occupational School Authorization Unit
Attn: Patricia Santoro, Program Director
450 Columbus Blvd, Suite 707, Hartford, CT 06103
Phone: 860-947-1822  |  Email: Patricia.Santoro@ct.gov

State Exemptions

Connecticut law defines certain exemptions where an entity or program is not required to obtain OHE approval:

• Public Institutions: Educational programs offered under public supervision and control (for example, state-funded community colleges and state universities) are exempt from OHE’s private licensing requirements. These institutions are established by state law and overseen by other state bodies.
  
  
• In-Company Training: Instruction conducted by a firm or organization solely for the training of its own employees or members does not require a certificate of authorization. If a company provides closed, internal training to its staff (and no tuition is charged to the public), that training is outside OHE’s scope.
  
  
• Recreational and Avocational Programs: Programs of instruction in the arts, hobbies, or recreation are exempt. For example, dance studios, painting classes, yoga teacher trainings, or other personal enrichment courses that are not intended to prepare students for a specific occupation can operate without OHE approval. Similarly, any instructional program that is clearly avocational (not career-oriented) does not fall under the “private career school” definition.
  
  
• Degree-Granting Institution Exemption: Private colleges and universities that have already been established in Connecticut for a long period and meet certain criteria can be exempt from routine program approval. In accordance with recent Connecticut statutes, a non-profit degree-granting institution that has operated in CT for at least ten years, is in good standing with an accrediting agency, participates in federal Title IV financial aid, and maintains a strong financial health score may introduce new programs or program modifications without prior OHE approval. These exempt institutions must still notify OHE of any new degrees or programs and submit annual reports on program changes, but they are not required to go through the full proposal review for each new program. This provision allows mature, accredited institutions a degree of flexibility in academic development. (If such an institution’s status changes – for example, it falls below financial benchmarks or loses accreditation – it would lose this exemption.)
  
  

Even when an institution or program is exempt from formal licensing, it may voluntarily seek authorization or consultation from OHE. For instance, some religious or other specialized schools that are not clearly within OHE’s jurisdiction opt to work with OHE to ensure their credentials are recognized. It is always wise to confirm with OHE whether a planned school or program qualifies for an exemption. The Office of Higher Education can provide guidance or a formal determination. Institutions claiming an exemption should keep documentation on hand (such as proof of accreditation or evidence of purely in-house training) in case the state inquires. Remember that exemptions only apply to the specific scenarios outlined in law – any school offering postsecondary education to the general public for a fee, especially for career preparation or college credit, will likely need state approval to operate in Connecticut.

For personalized guidance on navigating the authorization process for your private post secondary institution in Connecticut, reach out to Expert Education Consultants (EEC) at +19252089037 or email sandra@experteduconsult.com

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