New Hampshire: A Step By Step Guide To Obtain State Approval For A Private Post Secondary Institution

Licensing Agency

New Hampshire Higher Education Commission (NHHEC) – Housed within the New Hampshire Department of Education’s Division of Educator Support and Higher Education, this commission is responsible for licensing both private degree-granting postsecondary institutions and private postsecondary career schools in New Hampshire.

Agency Contact:
New Hampshire Department of Education – Division of Educator Support and Higher Education (Higher Education Commission)
Attn: Office of Career School Licensing
Director: Stephen Appleby – (603) 271-2408
Mailing Address: 101 Pleasant Street, Concord, NH 03301-3860

Degree-Granting Institutions

Process

New Hampshire law (RSA 292:8-h) requires any private institution within the state wishing to grant academic degrees (associate, bachelor’s, graduate degrees) to secure approval from the Higher Education Commission and be authorized by the state legislature. The following steps outline the approval process for a degree-granting college or university:

• Determine Authorization Need – Nearly all new private colleges/universities must undergo state approval. Only extremely limited cases (e.g. an institution continuously operating since before 1775, or a public in-state institution) are exempt from this process. In practice, any new private degree-granting institution (or an out-of-state institution establishing a campus in NH) will need NHHEC approval prior to operating or conferring degrees.
  
  
• Initial Consultation – It is advisable to contact the Higher Education Commission early. Typically, the institution’s representatives set up an introductory meeting with the Commission’s director to discuss the proposed institution’s mission, programs, timeline, and rationale. This meeting helps clarify requirements and the type of review needed (comprehensive vs. administrative).
  
  
• Develop Proposal (Self-Study) – Prepare a detailed written plan addressing all state standards for degree-granting institutions. New Hampshire’s rules (Hedc 405) outline evaluation standards in areas such as mission and governance, academic programs, faculty credentials, student services, resources and facilities, institutional finances, and integrity. The proposal should function like a self-study, demonstrating how the planned college will meet each standard. Include curriculum designs for each degree program, descriptions of facilities and learning resources, faculty hiring plans and qualifications, administrative structure, and financial projections demonstrating stability.
  
  
• Accreditation Plan – Because New Hampshire mandates that new degree-granting institutions achieve accreditation, the application must include a plan for obtaining accreditation from a U.S. Department of Education-recognized accrediting agency. State rules require the institution to be in good standing with an accreditor within 8 years of initial approval. Outline the timeline for seeking candidacy and accreditation (the Commission may grant up to a 2-year extension beyond 8 years if warranted, but this must be formally requested).
  
  
• Submit Application – There is no separate one-page “form” for degree authority; instead, the institution submits its comprehensive proposal and supporting documentation to the Department of Education’s Office of Higher Education. This submission is typically done electronically (email or online file transfer as directed by the Commission). The application should be accompanied by a cover letter formally requesting initial degree-granting authority and must be sent with the required fee (see “Fees Payment” below).
  
  
• Fees Payment – Pay the required evaluation fees as determined by the Commission’s fee schedule. For a full comprehensive review of a new degree-granting institution, New Hampshire charges a significant review fee (currently on the order of $10,000 for a new institutional review). This fee helps cover the costs of assembling an evaluation team and processing the application. The fee (and any additional expenses, such as travel stipends for external evaluators) must be submitted as instructed (often by check payable to the State of NH or via an online payment portal, if available) at the time of application.
  
  
• Review & Evaluation – The Higher Education Commission will conduct a thorough evaluation of the application. For a brand-new institution or unaccredited programs, a comprehensive review is undertaken. The Commission appoints an evaluation team (often including subject-matter experts and academic administrators) to examine the proposal in depth. This typically includes a site visit to any proposed campus location. The team verifies that the institution’s plans meet state standards – for example, that curricula are appropriate for the degrees, faculty have proper qualifications, facilities and libraries are adequate, and finances are sufficient to sustain the school. If the institution is already accredited or is an established out-of-state school, the Commission may opt for an administrative (expedited) review – a somewhat streamlined evaluation focusing on confirming accreditation and essential compliance without a full team visit. After the review, the evaluation team will report findings to the Commission.
  
  
• Additional Review (Legislative Approval) – New Hampshire uniquely requires an act of the legislature to confer degree-granting authority. Once the Commission is satisfied that the institution meets all requirements, it will typically assist in or endorse the drafting of a legislative bill naming the institution and authorizing it to grant specified degrees. The institution may need to work with legislators to introduce this bill. Legislative authorization is a critical step – by law, no degrees can be awarded until the General Court (state legislature) has passed a bill and the Governor has signed it into law. (This requirement applies to private degree-granting institutions; it is not required for postsecondary career schools that do not offer degrees.)
  
  
• Licensure Decision – After a successful review and the securing of legislative approval, the Higher Education Commission will grant initial degree-granting licensure to the institution. This approval will specify the exact degrees and programs the institution is permitted to offer. Initial degree authority is typically granted for a limited term (for example, a new institution might receive a 2-year provisional approval to begin operations). The approval may include conditions, such as periodic progress reports on accreditation candidacy or limits on enrollment until certain benchmarks are met. An official certificate or letter of approval is issued by the Commission, and the institution can then legally incorporate (if not already incorporated) and begin advertising and enrolling students in the approved programs.
  
  
• Continuous Compliance – Once approved, the institution must operate in accordance with all representations made in its application and in compliance with state rules. Any significant change must be reported to the Commission. For example, adding a new degree program or opening an additional instructional site in New Hampshire requires prior Commission approval. Changes in ownership or institutional name, or other substantive changes, also trigger a review. The school must maintain good standing with its accreditor and promptly inform the NHHEC of any accreditation actions (such as probation or warning status). The Commission will typically require periodic updates or annual reports from the institution to ensure ongoing compliance with standards (covering enrollment data, financial status, etc.). Failure to comply with state standards can result in probation or revocation of the degree-granting authority.
  
  
• Renewal – Degree-granting authority is not permanent and must be renewed after the initial term. Well before the initial approval period expires, the institution should prepare a renewal application. This generally involves demonstrating that the institution is meeting all standards and any conditions that were attached to the initial license. If the institution has achieved accreditation by this point (or is making strong progress), the renewal process is smoother – the Commission may accept current accreditation and focus on any state-specific issues. The renewal application typically must include updated documentation: current catalogs, audited financial statements, faculty rosters, accreditation status reports, and similar materials. The Commission will review the renewal submission (which might be an administrative review if the school is in good standing). Upon a positive review, the Commission will renew the degree-granting authority for a further term of years (the length of renewal can vary – for example, established institutions might receive a longer renewal period). The cycle of review and renewal continues periodically (e.g. every 5 years, or aligned with accreditation cycles) to ensure quality is maintained.
  
  

Application

There is no one-page universal form for degree-granting licensure in New Hampshire; rather, the application is the comprehensive package of documents described above. All application materials should be submitted to:

NH Department of Education – Office of Higher Education (which supports the Higher Education Commission). The Commission prefers electronic submission of the self-study/proposal and attachments. Typically, the institution will email the documents (in PDF or similar format) to the Director of the Higher Education Commission or use an online portal if provided. It’s wise to confirm the current submission method with the Commission’s office (contact information is provided in the Agency Contact section). If physical copies are required, they should be mailed to the Commission’s office in Concord. Always ensure the submission includes a cover letter referencing the statutory authority (RSA 292) and clearly requesting approval to grant degrees, and include proof of payment for the application fee.

Fees Payment

New Hampshire’s fee schedule for authorizing degree-granting institutions is set by administrative rule (Hedc 408). The key fee is the evaluation fee for a new institution. This must be paid at the time of application. The fee amount is substantial – on the order of $10,000 for a new institution comprehensive review – reflecting the complexity of the review process. The Commission will provide the exact fee figure and payment instructions during the initial consultation or in the application guidelines. Payment is typically made via check or electronic payment to the “Treasurer, State of New Hampshire.” In addition to the base fee, an institution may be expected to cover certain direct costs of the review (for example, if external consultant evaluators are engaged, the school may need to reimburse their travel or stipend). There is generally no separate “license issuance” fee beyond this; the evaluation fee covers the initial authorization period.

For renewals of degree-granting authority, smaller fees may apply. If a renewed comprehensive evaluation is required, a fee (less than the initial, depending on scope) will be assessed. If only an administrative update is needed (for example, the school is now accredited and just submitting documentation), the fee might be minimal. All fees are set to cover the state’s costs and are subject to change by rule, so always check the latest fee schedule when preparing to apply.

Review & Evaluation

The Commission’s review process for degree institutions is rigorous. Comprehensive reviews involve both a desk review of all submitted materials and an on-site assessment. The appointed evaluation team (which may include Commission members, education experts, and sometimes out-of-state peer reviewers) will visit the institution’s location to verify facilities such as classrooms, labs, libraries, and student support services. They will also interview key personnel (founders, proposed faculty, administrators) to ensure that the plans are realistic and that the institution has the capacity to deliver higher education programs effectively. The standards in Hedc 405 serve as the checklist for evaluation: for example, the team will look for a clear institutional mission, sound governance and administrative policies (like bylaws and an active board of trustees for nonprofit institutions), robust academic curriculum design (with appropriate credit hours, general education for undergraduate programs, etc.), qualified faculty (typically holding advanced degrees in their teaching field), adequate academic policies (admissions criteria, grading, academic honesty), student support (advising, library or e-library resources, facilities for learning), financial viability (sufficient funding and budgeting to sustain operations), and truthful advertising and student disclosures.

After the on-site visit and document review, the evaluation team will compile a report with recommendations. The institution is often given an opportunity to respond to any findings or to address any deficiencies noted. The Higher Education Commission will then meet (in a public meeting) to decide on the application. Possible outcomes include: approval (sometimes with conditions or limitations), deferral (requiring the institution to address certain issues and come back for reconsideration), or denial if the school falls seriously short of requirements. The Commission’s decision will be communicated in writing. If approved, the Commission’s recommendation will also move to the legislative step as noted.

For institutions that are already accredited (for instance, an out-of-state university seeking to open a satellite campus in New Hampshire), the Commission can opt for an administrative review. In such cases, the process is faster: the Commission verifies the accreditation status and reviews key elements like the programs to be offered and compliance with NH consumer protection rules, often without convening a full team or requiring an extensive self-study. The Commission can then grant approval for the specific programs or degrees under a more expedited vote.

Additional Review

Beyond the Higher Education Commission’s process, the crucial additional step for degree authority is legislative approval. The Commission’s approval is essentially contingent on this. Therefore, after a favorable Commission decision, the institution’s leadership will coordinate with the New Hampshire General Court. Typically, a bill will be introduced (sometimes titled along the lines of “An Act authorizing [Institution Name] to grant degrees”) and will specify the institution’s name and the types of degrees it may confer. The timeline for this legislative process can vary – it depends on the legislative session schedule. The institution may need to secure a sponsor for the bill and possibly testify or provide information to legislators on the education committees about the institution and its benefits to the state. The Commission often provides a letter or documentation of its approval to support the legislative process. Once the bill passes and is signed into law, the institution’s degree-granting authority is fully authorized.

It’s worth noting that no separate state agencies need to approve a degree-granting institution (New Hampshire does not have a separate consumer protection bureau for this – the Higher Education Commission is the main regulator). However, if the institution plans to offer certain specialized programs, it may eventually need to interact with professional licensing boards (for example, if it will have a nursing program, the NH Board of Nursing would have program approval authority). Those program-specific approvals typically come after the institution itself is authorized.

Licensure Decision

When all required steps are completed, the Higher Education Commission will issue a formal degree-granting license (often in the form of an official letter or certificate). This document will enumerate the approved degree programs and the level of degrees (e.g. Bachelor of Science in X, Master of Arts in Y, etc.) the institution is allowed to offer. The initial license term is generally limited. For example, the Commission might grant an initial authority for two years, after which the institution must report back or seek renewal. During this initial term, the institution will be expected to make substantial progress toward full accreditation and to remain in compliance with all state standards.

The license will specify an effective date (from which the school can begin operating under state law) and an expiration date. It may also reference any conditions (such as maximum enrollment, requirement to achieve accreditation candidacy by a certain date, etc.). The institution should keep the license on file (and typically, a degree-granting institution will list its state authorization on its website/catalog as required by federal regulations).

Importantly, receiving the state’s approval means the school can incorporate or register in NH (if it hasn’t already) with degree-granting purposes and start recruiting students. However, institutions should avoid enrolling students or collecting tuition until the license is in hand. Once licensed, the school must maintain its status – the license is usually subject to revocation if the institution fails to adhere to the standards or any specific terms of the approval.

Continuous Compliance

After obtaining degree-granting authority, a college must engage in continuous compliance and monitoring. The state expects the institution to operate with integrity and maintain the quality outlined in its application. Some ongoing obligations include:

• Annual Reporting: The Commission may require annual or periodic reports from the institution. These reports could include updates on enrollment numbers, financial health (such as audited financial statements), progress toward accreditation (for unaccredited institutions), and any major changes in programs or governance. This allows the state to keep oversight between formal renewal periods.
  
  
• Material Changes: If the institution wishes to launch a new degree program that was not originally approved, it must apply to the Commission for an amendment to its authority before advertising or offering that program. Similarly, if the institution plans to relocate, add a new campus/site in NH, change its name, or undergo a change in ownership/control, those changes must be reported and may require Commission approval. (For example, a change in ownership might trigger a review to ensure the new owners meet ethical and financial responsibility standards.)
  
  
• Maintain Accreditation Progress: The institution must follow through on its accreditation plan. State rules require achieving accreditation within the set timeframe. The school should maintain open communication with the Commission about milestone achievements (e.g. achieving candidacy status, scheduling an accreditor site visit, etc.). If an institution fails to achieve accreditation in the allotted time and does not obtain an extension, the Commission can suspend or revoke its degree-granting authority.
  
  
• Student Protection and Conduct: The institution must adhere to fair consumer practices. This includes honoring its refund policies, advertising truthfully, and handling student complaints properly. New Hampshire’s rules include ethical practice requirements – for instance, the school must not make misleading statements about job placement or accreditation. Any complaints filed by students may be investigated by the Commission, and the school is expected to cooperate fully in resolving issues.
  
  
• Bond or Guarantee (if required): (Note: Degree-granting institutions in NH are generally not required to post a surety bond under RSA 188-G, as that statute governs career schools. The Commission relies on accreditation and oversight for degree institutions. However, in certain cases, the state could require a form of security or teach-out plan if there are concerns about the institution’s finances, to protect students.)
  
  

Staying in compliance ensures that renewal of the license will be straightforward. Non-compliance, on the other hand, can lead to actions such as probationary status, requirement of corrective measures, or revocation in severe cases. The Commission has the authority to halt an institution from operating if it finds violations that put students at risk.

Renewal

When the approved term of degree authority is nearing its end, the institution must seek renewal to continue operating and awarding degrees. The Commission will typically send a reminder or the institution should calendar the deadline based on the expiration date in its license. The renewal process involves:

• Preparing a Renewal Dossier: Similar to the initial application, but focused on what has changed or been achieved since initial approval. The school will submit updated information: current academic catalogs, any new programs added (with prior approval), faculty rosters (showing that instructors remain qualified or new hires are qualified), evidence of financial stability (recent audited financials), and critically, accreditation documentation. If the institution has achieved accreditation, a copy of the accreditation letter/certificate and the accreditor’s evaluation report should be provided. If not yet accredited, provide detailed evidence of progress (for example, correspondence with the accreditor, self-study status, etc.) and the rationale if an extension of time is needed.
  
  
• Commission Review of Renewal: The Commission may choose to do an on-site visit or may rely on the accreditor’s most recent evaluation (state rules allow the Commission to accept accreditation in lieu of conducting its own duplicative review, so long as the institution is in good standing with the accreditor). If the institution is now accredited with no major concerns, the renewal might be handled as an administrative review (staff review and Commission vote without an outside team). If there are areas of concern (e.g., financial warning signs or complaints on file), the Commission could require a more comprehensive look before renewing.
  
  
• Renewal Fees: A renewal application may come with a fee (usually smaller than the initial fee). For instance, if only an administrative review is needed, a modest fee to cover staff time might be assessed. If a more extensive evaluation is needed, the fee would correspond accordingly. The fee should be submitted along with the renewal application.
  
  
• Outcome of Renewal: The Commission will vote to renew the degree-granting authority, typically for another multi-year term. Established, accredited institutions might receive a longer renewal period (for example, 5 years or even up to 10 years, often aligned with the accreditation cycle). Newly established schools that are still unaccredited might get shorter renewals with continued oversight. Upon renewal approval, the Commission issues an updated license or letter extending the authorization (with new expiration date and any updated conditions if applicable).
  
  

Keeping the state authorization current is also important for federal purposes (state authorization is a requirement for institutions to participate in federal financial aid under U.S. Department of Education regulations), so timely renewal is critical.

Checklist of Required Items

When seeking initial approval to grant degrees in New Hampshire, be prepared to provide a comprehensive set of documents and supporting materials, including:

• Cover Letter and Petition: A formal cover letter addressed to the Higher Education Commission, requesting degree-granting authority, citing the legal basis (RSA 292:8-h), and signed by the institution’s officers or organizers.
  
  
• Institutional Plan / Self-Study: A detailed written plan addressing all required standards (mission, governance, academic programs, faculty, students, resources, assessment, etc.). This is essentially the core of the application, often organized in chapters corresponding to each standard.
  
  
• Program Information: Detailed descriptions of each degree program to be offered. Include program outlines, course lists and credit hours, learning objectives, and any requirements for graduation for each degree.
  
  
• Draft Catalog and Policies: A proposed college catalog or handbook outlining academic policies (admissions criteria, grading system, academic integrity policy, transfer credit policy), student services (advising, library access, career services), tuition and fee schedule, refund policy, and any other rules that will affect students.
  
  
• Organizational Documents: Articles of incorporation (or NH certificate of authority if an out-of-state corporation), bylaws, and a list of the governing board members/trustees. Include documentation of the institution’s ownership or sponsorship (for example, nonprofit status documentation, if applicable).
  
  
• Faculty and Staff Qualifications: For initial approval, provide resumes/CVs of key academic personnel. This should include profiles of proposed faculty members (or position descriptions if hiring is not yet finalized), showing degrees earned and relevant experience, as well as resumes of top administrators (President or CEO, academic dean, etc.). New institutions should show they will hire faculty with credentials appropriate to the degree level (generally, faculty teaching bachelor’s programs should hold at least a master’s in the field, those teaching graduate programs often a doctorate, etc.).
  
  
• Financial Statements: Evidence of financial stability to launch and sustain the institution. Provide recent financial statements (if an existing entity) or opening balance sheets and budget projections (for new start-ups). Ideally include any audited financial statements, or at minimum pro forma budgets for the first few years of operation, showing anticipated revenues (tuition, fees, donations) and expenses. Including documentation of funding sources (such as bank letters for funds on deposit, lines of credit, or investment statements for any endowment/start-up fund) strengthens the application.
  
  
• Facilities Plan: Information about the physical campus or site. Include the address of the main instructional location in New Hampshire, a description of the classrooms, laboratories, library facilities, technology infrastructure, and any special equipment that will support the programs. If the facilities are leased, include a copy of the lease or letter of intent; if owned, include a deed or purchase agreement. Floor plans or campus maps can be provided to illustrate the space available for the school.
  
  
• Accreditation Documentation: If the institution (or its parent entity) is already accredited, include proof such as accreditation certificates or letters and the most recent accreditor’s evaluation report. If not yet accredited, include correspondence with an accrediting agency (e.g. an application or acknowledgment of application to an accreditor, or a timeline of planned steps toward accreditation candidacy). Also include any state authorizations from other states if the institution operates elsewhere.
  
  
• Surety Bond or Student Protection (if required): Note: Generally not required for degree institutions by NHHEC. New institutions should, however, describe how they will protect student interests (for example, a tuition refund policy and a continuity plan in case the institution were to cease operation). While the formal bonding requirement applies to career schools, a degree institution may voluntarily arrange a teach-out agreement or other security, and including that information can bolster the application.
  
  
• Application Fee Payment: A check or proof of payment for the required state review fee. Attach a copy of the check or payment receipt in the application package for confirmation.
  
  
• Additional Appendices: Any other materials that support the case for authorization. This may include letters of support (for example, from community leaders or prospective partner institutions), market analyses or needs assessments for the programs (demonstrating demand), library resource agreements (if partnering with an external library or using online library databases), and any relevant research or feasibility studies conducted.
  
  

Everything in the checklist should be well-organized (the Commission often appreciates a table of contents or index for the submission). Providing a thorough and transparent application will facilitate a smoother review process.

Fees & Timelines
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‍‍Note: The timeline from application to final degree authority can be lengthy. It is wise to allow at least a year from the start of the process to the point where an institution can actually enroll students. The legislative approval can add time since it depends on the state legislative calendar. Planning ahead is crucial. The Commission’s staff will communicate any interim milestones or if additional information is needed, which can also affect the timeline.

Vocational and Career Schools

(Non-degree-granting private postsecondary schools, such as technical institutes, trade schools, and career training centers, follow a similar overall pathway to licensure but with key differences in requirements and oversight. These schools do not award academic degrees.)

Process

New Hampshire’s Office of Career School Licensing (within the Higher Education Commission) regulates private postsecondary career schools under RSA 188-G. Any private school offering professional, vocational, or career training in New Hampshire (and not granting degrees) generally must obtain a state Career School License before advertising or enrolling students. The process is outlined below:

• Confirm Need for License – Before proceeding, a prospective career school should determine if it falls under the licensing requirement or qualifies for an exemption. RSA 188-G:1 provides a list of exemptions (see “State Exemptions” section of this guide). For example, a school that will have very low annual tuition income (under the statutory threshold), or one that is purely avocational/hobby in nature, might be exempt. The Department of Education will review new entities upon inquiry: it’s recommended to contact the Office of Career School Licensing with a description of the planned program to get an official determination. (By law, before even registering a business name or soliciting students, the entity should be vetted by the Commission for license requirements.) If the school is exempt, no license is needed – though an exempt school may voluntarily seek licensure if it wishes to be officially recognized by the state. Voluntary licensure subjects the school to all regulations, but can be a mark of credibility.
  
  
• Prepare Application Materials – If a license is required, the school’s owners should compile all necessary documents and information for the application. Begin by reviewing New Hampshire’s Administrative Rules Hedc 300, which outline the criteria for private career schools. Key preparation steps include: drafting a school catalog that describes the courses/programs, schedules, admission requirements, grading policy, attendance policy, code of conduct, etc.; preparing course syllabi or outlines for each program offered (showing the content and duration of training); assembling information on instructors’ qualifications (resumes, certifications, or work experience documentation to show instructors are competent in the subject matter); securing a physical location and ensuring it meets safety and health standards (you may need occupancy permits or fire/safety inspections for the facility); formulating a business plan and budget demonstrating the financial resources to operate; and arranging the required surety bond (see below under Fees).
  
  
• Complete the Application Form – The Office of Career School Licensing provides an official Initial Licensure Application form for private postsecondary career schools. This form can be obtained from the NH Department of Education website or by contacting the Office. It will ask for details such as the school’s legal name and ownership, addresses of all instructional locations, the specific programs/courses offered, tuition rates, length of programs, and key staff contacts. All sections of the application form must be filled out. In addition, various attachments will be required (prepared in the previous step), for example: copies of the proposed catalog, copies of all enrollment agreement forms or student contracts, instructor qualification documents, and documentation of the school’s financial soundness.
  
  
• Submit Application to the Office – The completed application form along with all supporting documentation should be submitted to the Office of Career School Licensing. Currently, submissions are often done via email (scanned PDF of the form and documents) or by mail as a hard copy packet. The submission must include the application/license fee and proof of the required surety bond. It’s wise to keep a copy of everything submitted for your records. Once the Office receives the application, they will send an acknowledgment (and a receipt of payment if applicable). At this point, the application is officially in process and the school should refrain from advertising or enrolling students until approval is granted.
  
  
• Fees and Surety – Alongside the application, the school must pay the necessary fees and secure a surety bond. The initial license fee in New Hampshire is based on the school’s projected gross tuition revenue. By rule, it cannot exceed 0.5% of annual gross tuition. There is also a minimum fee of $200 for a one-year license. In practice, new schools will often pay the minimum or a modest fee if their expected enrollment is small. Calculate the projected first-year tuition income and multiply by 0.005 (0.5%) to estimate the fee – if that result is below $200, the minimum $200 applies. The surety bond is a critical requirement: New Hampshire mandates a bond (or other form of indemnification, like a letter of credit or cash deposit) to protect students’ prepaid tuition. The bond amount must be sufficient to cover potential refunds for all students, with a minimum bond of $10,000. New schools typically post the $10,000 bond unless their tuition and enrollment projections warrant a higher amount. The bond is made payable to the NH Higher Education Commission and is conditioned on the school faithfully fulfilling its contracts with students. Proof of the bond (a bond certificate from an insurance or bonding company licensed in NH) must accompany the application. The bond must remain in force for the license to remain valid (if a bond is cancelled, the school’s license is automatically suspended unless replaced).
  
  
• Review & Evaluation – The Office of Career School Licensing will review the submitted materials for completeness and compliance. An assigned licensing specialist (or the Director) evaluates whether the school meets the criteria set in rules: for example, financial stability (do the financial documents indicate the school can operate without immediate risk of closure?), educational program quality (are the course outlines and instructional hours adequate for the skills being taught, and do they align with typical industry standards?), administrative qualifications (does the school director or instructors have sufficient background in education or the field of training – state rules often expect a school administrator to have at least several years of relevant experience), business practices (are policies for attendance, grading, student conduct, etc. clearly established and fair? Is there a clear refund policy in case a student withdraws or the school closes? Are advertising and student enrollment agreements truthful and compliant with regulations?), facilities and equipment (is the training space adequate and safe, with the necessary equipment for hands-on instruction?). The Office may reach out to the applicant with questions or requests for additional information during this review. It’s common to have some back-and-forth – for instance, the Office might suggest changes to the enrollment agreement language or require clarification on an instructor’s credentials. In some cases, a site visit to the school’s location may be conducted as part of the initial evaluation, especially if there are concerns that can be best assessed in person (such as verifying classroom setup, equipment, or record-keeping systems). The school should be prepared to demonstrate its operations if asked (even if students aren’t yet enrolled, showing the facility and curriculum materials).
  
  
• Licensure Decision – After the review is complete and the Office is satisfied that all requirements are met, a private postsecondary career school license will be issued. The decision to approve (or deny) is made by the Higher Education Commission’s delegated authority – in practice, the Office’s director can approve licenses on behalf of the Commission. The license issued will list the official name of the school, the address of operation, and the approved programs or courses the school is authorized to offer. The initial license is typically valid for 1 year from the date of issuance (the expiration date will be noted on the license). The school will receive an official license certificate or letter. Once this license is in hand, the school is legally allowed to operate and advertise as a licensed private postsecondary career school in New Hampshire. (The school should display the license at its business location and may mention in brochures that it is “licensed by the NH Department of Education.”) If for some reason the license is denied, the school would be notified with reasons and usually given the opportunity to appeal or reapply after addressing the issues.
  
  
• Continuous Compliance – Once licensed, career schools must continuously adhere to the state’s regulations to maintain their good standing. This means the school should conduct its training programs as described in its application and catalog, and any changes must be properly managed. Any substantive change post-licensure typically requires notifying the Office (and in some cases obtaining an amendment to the license). Substantive changes include: adding a new program or course offering, changing program length or curriculum significantly, relocating the school to a new address, changing the school’s name, or changes in ownership/control of the school. Before implementing such changes, the school should contact the Office and submit updated information; the Commission may approve the amendment with or without further review. Additionally, the school must maintain its surety bond continuously – if the bonding company cancels the bond or the bond is not renewed, the school’s license is nullified by law (the school would have to cease operations until a new bond is in place). Schools are also required to adhere to good business practices: maintain accurate student records, follow their stated refund policy when students withdraw, and refrain from false advertising or misleading recruitment tactics. The Commission has a complaint process – if student complaints arise, the school is expected to work with the Office to resolve them. Regular Annual Filing: Licensed career schools in NH must submit an Annual Data Report (often due by a specific date each year). This report may include updates on enrollment numbers, completion rates, any changes in faculty, and updated financial statements. It also often serves as the mechanism to update the Commission on any minor changes and to pay an annual fee if required. The Office uses these filings to ensure ongoing compliance and to decide if any follow-up is needed.
  
  
• Renewal – Licenses for career schools are not open-ended; they must be renewed periodically. New Hampshire typically issues one-year licenses for new schools, but in some cases may move to a two-year renewal cycle for schools in good standing. Approximately 60 days before a school’s license expires, the school should submit a License Renewal Application (the Office provides a specific renewal form). The renewal application will ask for updated information, such as current student enrollment numbers, any changes to programs or policies since the last license, updated instructor lists, and current financial status. The school must also update its bond if needed (the bond must remain active; if the school has grown significantly, an increase in bond amount might be required to cover the larger prepaid tuition liability). A renewal fee must be paid – similar to initial, it’s based on gross tuition (with the same minimums applying: $200 for one year, or $300 if a two-year renewal is granted). The Office reviews the renewal submission to ensure the school continues to meet standards and has had no significant compliance issues. If everything is in order, the license will be renewed for another term (1 or 2 years). The school will receive a new license certificate indicating the new expiration date. It’s important to submit renewal materials on time; operating with an expired license is a violation. The state may allow a brief grace period or provisional extension if a renewal is in process, but it’s best not to risk any lapse in licensure.
  
  

Application

Application Form: Prospective career schools must use the official “Initial Licensure Application for Private Postsecondary Career Schools” provided by the New Hampshire Department of Education. This form can be downloaded from the Department’s website (Education.nh.gov – Office of Career School Licensing section) or obtained by contacting the Office directly. The form is typically a multi-page document requesting details such as: the school’s name, ownership (including names of owners or corporate officers), contact information, program descriptions, instructor qualifications summary, and attestation of compliance with laws. Fill out all sections completely and truthfully.

Supporting Documents: Along with the form, prepare the required attachments in the format requested. Commonly required attachments include: the school’s catalog/student handbook, copies of the student enrollment agreement or contract that students must sign, course outlines or syllabi for each program, instructor resumes or certification copies, financial statements (for new schools, a startup budget or personal financial statement of owner; for existing schools, perhaps a balance sheet or profit/loss statement), and copies of advertising or promotional materials the school plans to use. The application instructions will list all required enclosures.

Submission Method: The completed packet (application form + all attachments + bond proof + fee) should be submitted to the Office of Career School Licensing, NH Department of Education. As of now, the office accepts applications via email (they may ask for a single PDF containing everything, or a zip file of documents). Email submission is convenient and provides a timestamp. Alternatively, the entire package can be printed and mailed or hand-delivered to the Office at the Department’s Concord address. If sending a physical package, it’s a good idea to use a trackable mail service. Clearly label the envelope with “Office of Career School Licensing – Initial License Application.”

Confirmation: After submission, the Office will typically confirm receipt (especially if emailed, they may reply to acknowledge it). They will also deposit the fee and might issue a preliminary acknowledgment letter. The processing then enters the review phase.

One important note: until a license is granted, do not advertise or enroll students. The application itself is not a license. All marketing materials should be held until approval, or if marketing in advance, include a disclaimer such as “pending state licensure.” However, it’s safer to wait to fully launch marketing to avoid any appearance of operating without approval.

Fees Payment

License Fee: New Hampshire’s licensing fee for career schools is revenue-based. The fee is calculated as a percentage (up to 0.5%) of the school’s annual gross tuition receipts. When first applying, a new school will estimate its first year’s gross tuition income (tuition only, not including things like books or supplies). The fee = 0.005 × that projected tuition. There is a minimum fee of $200. In practical terms, if 0.5% of your projected tuition is less than $200, you pay $200. If 0.5% is more than $200, you pay that higher amount (capped at 0.5% – there is no set maximum dollar amount, but the percentage itself is capped by law). For example, a school expecting $50,000 of tuition in year one would calculate 0.5% of 50,000 = $250, so the initial fee would be $250. The Office will help verify the correct fee during application. This fee must be submitted with the application – typically as a check made out to “Treasurer, State of New Hampshire.” If applying electronically, the office might instruct to mail the check separately or might provide an online payment link. The fee is non-refundable (even if the application is denied or withdrawn).

Surety Bond: While not a “fee” paid to the state, the $10,000 bond (or higher, depending on school size) is a financial commitment the school must secure. The cost to purchase a surety bond from an insurance company is usually a small percentage of the bond amount (perhaps a few hundred dollars annually for a $10,000 bond, depending on credit). The bond remains in effect as long as the school operates (renewed yearly or bi-yearly with the bonding company). The bond requirement is a condition of licensure – failure to maintain it can result in fines or suspension.

Renewal Fees: Upon renewing a license, the fee is calculated again based on the actual gross tuition revenue of the prior year (or projected upcoming year). The renewal fee also has the same minimums: $200 for one year (or if a two-year renewal is granted, typically $300 for the two-year period). The renewal fee must accompany the renewal application. The Office uses these fees to fund the oversight activities, and any excess goes into a student protection fund.

Other Fees: New Hampshire’s rules also list some administrative fees for specific situations. For instance, if a school wants to amend its license mid-term (e.g., add a new program or make a change in ownership), there might be a smaller set fee (often around $50) for processing a change. Late filing of renewals or other compliance issues could incur fines. However, for standard initial licensing, the main cost is the license fee and bond.

In summary, the upfront cost for a new career school includes the license fee (usually $200 minimum) and the bond acquisition (bond amount $10,000, cost depends on provider). These must be budgeted into the school’s startup costs. Going forward, the school will pay at least $200 each year to renew, or more if tuition revenue grows, plus maintain the bond.

Review & Evaluation

The review process for a career school license is primarily an administrative review performed by Department of Education staff. Here is what to expect:

Once the application is received, the Licensing Administrator will check that all required pieces are present. If anything is missing or unclear, they will reach out with a request for additional information or clarification. It’s common to answer a few follow-up questions or to adjust some wording in catalogs to meet requirements.

They will evaluate each aspect:

• Curriculum/Program Content: The reviewer ensures that the duration of training (hours or weeks of instruction) is sufficient for the subject matter and that learning objectives are stated. For example, if it’s a Medical Assistant program of 600 hours, is that in line with industry norms? Are there practical training components or internships described? The state doesn’t set specific hour requirements generally, but they look for reasonableness and completeness in curriculum.
  
  
• Instructor Qualifications: Each instructor listed should have relevant experience or credentials. For instance, a cosmetology instructor should have a cosmetologist license and teaching experience; an IT course instructor might have industry certifications or years on the job. The rule of thumb is at least 3 years of experience or equivalent education in the field they will teach. The school director or academic supervisor is expected to have a background either in school administration or in the industry being taught. The Office verifies these and may ask for additional proof (like copies of any state professional licenses, etc.).
  
  
• Policies and Compliance: The Office verifies that the school’s policies (as written in the catalog and enrollment agreement) meet state rules. For example, refund policy – New Hampshire requires a fair refund policy for students who withdraw or for courses cancelled by the school. There may be a specific pro-rata refund formula or minimum refund criteria that the state expects; the reviewer will ensure the school’s policy is compliant. Advertising and representation: any claims in the catalog or brochures are checked for accuracy and honesty (e.g., avoid any guarantee of job placement – that’s typically not allowed). The school must also have a policy for handling student complaints internally.
  
  
• Financials: The reviewer examines the financial info to ensure the school isn’t on precarious footing. If a new owner is investing startup capital, is it enough to cover initial expenses? If an existing company is backing the school, is it profitable? The requirement is to show financial stability – they want to minimize risk of sudden closure. The presence of the surety bond mitigates some risk to students, but financial review is still important. They might look at bank statements or letters of credit submitted. If something looks concerning, they could ask for more documentation or even a higher bond.
  
  
• Facility and Safety: If the school has a physical location, the Office may request documentation that it meets local zoning and safety codes. Sometimes fire inspection certificates or occupancy permits are asked for. If a site visit is done, the inspector will note things like: does the space have appropriate classrooms, is the equipment listed (computers, machinery, etc.) actually on site and operational, is there proper lighting/ventilation, are restrooms adequate, and generally is it a safe environment for students. The site visit, if conducted, is scheduled in advance. New Hampshire may not automatically do visits for every new school, but they have the authority to do so.
  
  

After the review, if everything is in order, the Office will move to issue the license (see Licensure Decision above). If there are deficiencies, the Office can either put the application on hold and allow time to correct them, or in rare cases, recommend denial. Typically, cooperative dialogue resolves most issues – outright denial would occur only if the school cannot or will not meet a significant requirement (for instance, refusing to obtain a bond or lacking any qualified instructors).

Additional Review

In general, the licensing of career schools is handled entirely by the NH Department of Education’s Higher Education Commission (Office of Career School Licensing), without other agencies’ direct involvement. However, there are a few special considerations:

• Programs Requiring Board Approval: If a career school offers training in a field that is licensed by another state board, the school license is separate from program accreditation. For example, a school might offer an LNA (Licensed Nursing Assistant) course – while the school gets its license from NHHEC, the specific LNA curriculum might need to be approved by the New Hampshire Board of Nursing for students to be eligible for the state LNA exam. Similarly, a school teaching aesthetics or cosmetology needs the curriculum approved by the Board of Barbering, Cosmetology, and Esthetics. Many of those cases are actually exempt from NHHEC licensing because those schools get licensed by the other board instead (see exemptions: e.g., a cosmetology school is specifically licensed by that Board, so it wouldn’t need the career school license). If a school falls in a gray area, the Office of Career School Licensing will coordinate with the relevant board to ensure no duplicate or conflicting requirements.
  
  
• Veterans Education Approval: Schools that wish to enroll students using the GI Bill (veterans’ education benefits) must seek approval from the State Approving Agency for Veterans Education (SAA). In New Hampshire, the Higher Education Commission also functions as the SAA. This is a separate process that usually can only be done after the school is licensed. It involves additional standards, but it’s not required for state licensing – only if the school wants to serve veteran students with VA benefits. The Office can guide new schools on pursuing this after getting the basic license.
  
  
• Federal Financial Aid: Most career schools in NH are not immediately eligible for federal Title IV financial aid (Pell Grants, student loans) because they need to be accredited to participate. Accreditation (for career non-degree schools) is not mandated by the state, but some schools choose to pursue national accreditation. If a school plans to seek accreditation, it should still first obtain the state license, then separately work with an accreditor. There’s no additional state review for that, aside from the general requirement to inform the state of accreditation status changes.
  
  
• Interstate Considerations: If the school also operates in other states, the NH licensing is specific to the NH location. An out-of-state school wanting to operate in NH must get the NH license for the NH branch (and meet NH’s requirements independently of its home state license). The NHHEC might inquire if the school had any compliance issues or closures elsewhere as part of their due diligence.
  
  

In summary, aside from these considerations, no additional agency approvals are generally needed to complete the licensing. The Office of Career School Licensing serves as the one-stop regulator. They may, however, incorporate feedback from relevant professional agencies if needed to ensure the school’s programs align with state professional standards.

Licensure Decision

Once the Office of Career School Licensing concludes that the application satisfies all requirements, it will issue the Private Postsecondary Career School License. This license is typically a one-page certificate or letter on Department of Education letterhead, bearing the State Seal and signed by the Office’s director (or other authorized official). It will contain:

• The name of the school (as registered),
• The school’s physical address in New Hampshire (and any approved branch locations),
• The effective date and expiration date of the license,
• A license number (if applicable),
• Perhaps an enumeration of the approved program titles or categories of training.

The license is valid for the period indicated (usually 1 year for initial). During that period, the school is authorized to operate and advertise as a “Licensed Career School” in New Hampshire. The school should prominently post the license at its business premises (this is a common requirement so that students can see that the school is state-licensed).

If the application had any conditions, those might be stated in an accompanying letter. For instance, the approval might be conditional on not exceeding a certain enrollment until facilities are expanded, or requiring a first-year audit report submission, etc. It is relatively uncommon for many conditions on career school licenses, but the Office can impose them if needed.

In the event that a license is denied, the Department will issue a formal denial letter explaining the reasons. The school would then have the option to correct the issues and reapply, or appeal the decision through an administrative appeals process. Denial might occur if, for example, the background of the operators revealed serious concerns (like fraud history), or if the educational quality was far below standards and the school could not propose any remedy.

Assuming approval, as of the effective date on the license, the school may begin instruction (if it hasn’t already). Note: some schools time their license application so they can start a class cohort right after licensure. It’s important not to start classes before the license date.

The license number and status may also be listed on the Department of Education’s website, as NH often publishes a list of licensed career schools for public reference. Maintaining a good record (no complaints or violations) will be important, as that information can be public.

Continuous Compliance

After obtaining the license, career schools enter the operational phase where compliance must be maintained every day. Here are ongoing responsibilities and best practices for compliance:

• Maintain Records: Schools must keep detailed student records (enrollment agreements, attendance, academic progress, and financial ledgers for tuition/payments). The state can audit these records, and they are crucial if any issue arises (like a student dispute or a question during renewal).
  
  
• Advertising and Publications: Ensure that any advertisements, websites, or other public representations remain truthful and aligned with what was approved. Avoid any misleading statements (for instance, do not guarantee job placement or misrepresent potential salaries of graduates). Include the school’s correct licensed name in all marketing. If the school is licensed, it may mention it is “Licensed by the N.H. Department of Education.” Any use of accreditation logos (if not accredited) is prohibited, and any claims of being “approved” should strictly refer to the state license.
  
  
• Student Enrollment and Contracts: Use only the enrollment agreement that was approved (or a revised one submitted to the Office). If you need to change the contract terms (like altering the refund policy or tuition), you should notify the Office and likely get an okay for the new version. Always provide copies of signed agreements to students and honor all terms therein.
  
  
• Faculty/Staff Changes: Ensure that any new instructor hired meets the qualification standards. It’s good practice to inform the Office of new instructors (some states require submitting new instructors’ credentials for acknowledgment – NH may not explicitly require prior approval for each instructor change, but during renewal they will check, so keeping them in the loop can’t hurt). If the school’s director or primary administrator changes, the Office should be notified, as this is a significant change.
  
  
• Bond and Insurance: The surety bond must be kept active. Mark the calendar to renew the bond annually. If the bonding company sends a notice of cancellation (e.g., due to non-payment of premium), address it immediately; otherwise the state will consider the license lapsed. Also, while not mandated by the Office, the school should maintain appropriate liability insurance for its operations.
  
  
• Student Complaints Process: State rules require schools to have a process for handling student complaints. If a student files a complaint with the school, address it promptly and fairly. If a resolution cannot be reached and the student complains to the Department of Education, the Office may get involved. In such cases, cooperate fully, provide requested information, and work with regulators to resolve the issue. Pattern of unresolved complaints can jeopardize a license.
  
  
• Changes Requiring Notification: Recapping from earlier: if you plan to add a new program, you should apply to the Office before starting that program – usually this involves submitting the curriculum for that program and any new instructor info, and possibly a small fee, to get an amended license that includes the new program. If you plan to move to a new location, you must notify the Office (they may require a new fire inspection report for the new site). If ownership will change (sale of the school, or major ownership percentage transfer), a new application or at least a detailed notification is required – a new owner may have to undergo a background check and demonstrate financial stability just like the initial applicant did.
  
  
• Annual Filing and Fees: Each year, by a specified deadline, the school must file an Annual Report with the Office of Career School Licensing. The report form typically asks for data on how many students were enrolled, how many completed, etc., as well as updated financial info (possibly revenue figures which are used to calculate the next renewal fee). There may also be an annual license fee to maintain the license, which is essentially the renewal fee. Staying on top of these filings is critical; missing an annual report can result in late penalties or administrative action.
  
  
• State Visits or Audits: The Office has the right to conduct inspections or audits during the license period. This might be random or prompted by a complaint. Be prepared to welcome a Department representative if they arrive for an inspection. Typically, they will check that classes are being conducted as scheduled, that facilities match what was approved, and that required postings (like the license, student consumer information, etc.) are visible. They may also speak with students or instructors. As long as the school is operating as approved, these visits should go smoothly.
  
  

In essence, continuous compliance is about operating ethically, transparently, and in alignment with the standards set forth at licensing. Doing so not only ensures the school will retain its license, but also builds a good reputation which is vital for long-term success.

Renewal

Renewing the career school license in New Hampshire is a routine but crucial process to ensure uninterrupted operation. Here’s how to handle renewals:

• Timing: Keep track of your license expiration date. The Department typically issues licenses that expire one year (or two years) from issuance on the last day of the month. For example, a license effective July 1, 2025 might expire June 30, 2026. It’s advisable to start the renewal process about 60 days in advance of expiration. The Office often sends a reminder or a renewal packet, but even if they don’t, the responsibility lies with the school to initiate renewal.
  
  
• Renewal Application Form: Use the Career School License Renewal Application form provided by the Office. This form will be shorter than the initial application, focusing on updates. You’ll need to confirm the school’s current name and address, list any changes in programs or personnel since the last license, and provide updated statistics (number of students trained, etc.).
  
  
• Updated Documentation: Along with the renewal form, attach any updated versions of the school catalog, enrollment agreement, or policies if they have changed. If no changes, you may just confirm that “on file catalog remains current.” Provide a current list of instructors with their qualifications (noting new hires or departures). Include financial updates: ideally an income statement or balance sheet for the most recent fiscal year to demonstrate ongoing financial health. If the school experienced any difficulties (like a lawsuit or a bankruptcy of a parent company), those must be disclosed.
  
  
• Surety Bond Continuation: Include proof that the surety bond is active through the new license period. Typically, bonding companies issue a continuation certificate or a new bond term document annually. Attach this to the renewal packet. If the Office has increased the required bond amount (for instance, if your enrollment grew a lot, they might instruct you to raise the bond to, say, $20,000), make sure to have that adjustment in place before renewing.
  
  
• Renewal Fee: Calculate the renewal fee based on the school’s actual gross tuition income during the previous license period. For example, if in the last 12 months the school collected $80,000 in tuition, 0.5% of that is $400. According to the fee rules, for a one-year renewal the minimum is $200, but in this case $400 exceeds that, so the fee would be $400. However, note that the rules set also a minimum for a two-year renewal: if the Office decides to grant a 2-year license, the fee would be calculated for two years (maybe using anticipated revenue or doubling a one-year figure) with a minimum of $300. The Office will guide this. Include a check for the appropriate amount with the renewal submission.
  
  
• Submit Renewal: Send the renewal form, attachments, and fee to the Office (email or mail, similar to initial application). Do this preferably 4–6 weeks before expiration to allow time for processing. If you submit very close to the expiry, you risk a lapse. The Office might issue a temporary extension letter if they cannot process in time, but it’s best not to need that.
  
  
• Renewal Review: The Office will review the materials. If the school had a smooth year with no complaints and minimal changes, this review is quick. If there were complaints or compliance issues, the Office will verify that those were resolved and may scrutinize the renewal more closely. In rare cases, the Office could decide not to renew if serious violations occurred – but typically they will work with the school on corrective action rather than jump to non-renewal. Assuming all is in order, the Office approves the renewal.
  
  
• New License Issued: The school will receive an updated license certificate with a new expiration date. If a two-year renewal was given, the expiration will be two years out (e.g., 2026 to 2028). Keep this license alongside the old one (or replace the displayed one with the new one).
  
  
• Ongoing Cycle: Continue the annual or biennial renewal cycle as long as the school remains in operation. Always maintain the standards – remember that even after many years, a school is always under the state’s oversight. If at any point the school chooses to close or stop offering postsecondary programs, the Office should be notified so the license can be surrendered formally.
  
  

By following the renewal steps diligently, a career school can remain continuously licensed, which provides assurance to students and is required to legally offer career training in New Hampshire.

Checklist of Required Items

For quick reference, here is a checklist of items and documents a private career school in New Hampshire needs to have for initial licensure (and many for renewal as well):

• Completed License Application Form – Filled out with all required information about the school and its programs.
  
  
• School Catalog – A catalog or student handbook containing: program descriptions and outlines, length of courses (hours/weeks/units), admission requirements, grading policy, attendance policy, conduct rules, graduation requirements, tuition and all fees, refund policy, and any other student terms and conditions.
  
  
• Enrollment Agreement (Student Contract) – The draft contract that students will sign, specifying the program, costs, cancellation and refund terms, etc.
  
  
• Course Outlines/Syllabi – Detailed outlines of each course or program, including objectives, curricula/topics covered, and instructional hours (lecture, lab, practical, etc.).
  
  
• Instructor Qualifications – Documentation for instructors and key staff: resumes or CVs, copies of any relevant licenses or certificates (for example, if teaching electrical work, a copy of the electrician’s license; for a medical tech program, maybe certifications), and any degrees held. Also include a list of instructors mapped to the courses they will teach.
  
  
• Facility Information – The address of the school’s physical location, with a description of the facility (number of classrooms, labs, equipment available, etc.). Include a copy of the lease or deed for the property, or a use agreement if operating within another organization’s space. Also, attach safety documents if available (fire inspection certificate, zoning approval if newly established location).
  
  
• Financial Evidence – If new: a startup budget, sources of funding (e.g., bank loan letters, personal funds statements). If existing: recent financial statements (income statement, balance sheet). These should show the school can meet its obligations and have funds to refund students if needed. Including a projected cash flow for at least 12 months is recommended for new schools.
  
  
• Surety Bond Certificate – Proof of the required bond (or alternative indemnification). This is typically the original bond form issued by the surety company, showing the bond amount (minimum $10,000), the bonded school name, and listing the NH Higher Education Commission as beneficiary. For renewal, a continuation certificate from the bond company.
  
  
• Owners/Administrators Background – Names and bios of owners, partners, or major shareholders. The state may request information on any prior school ownership or any history of bankruptcy or legal issues. Be prepared to disclose and document the background of the school’s leadership. (If any owner has operated schools in other states, providing references or proof of good standing in those states can be helpful.)
  
  
• Ethical Practices & Policies – A statement or copies of policies that address ethical business practices, such as nondiscrimination policy, student privacy (FERPA if applicable), and how student complaints are handled internally. If the school has a grievance procedure, include it.
  
  
• Copy of Advertising Materials – If you have brochures, fliers, or website screenshots ready, include samples. The Office will review these for any unallowed language. Ensure any ad that was created prior to licensing has a note “pending licensure” if it went out. (Going forward, all ads can just say “licensed by NHHEC” once approved.)
  
  
• Fee Payment – A check or proof of payment for the application/license fee. Make sure it’s the correct amount as calculated. Label the payment with the school name and “Career School license fee.”
  
  
• Other Licenses/Approvals (if applicable) – If the school or program is subject to oversight by another agency (for example, a CDL truck driving program might have DMV approvals), include evidence of those or note how they will be obtained. Also, if your school is nationally accredited or plans to seek it, note that (though not required, it’s supplementary information).
  
  

When organizing the submission, it helps to follow the order of a checklist. Tab or label sections clearly. For renewals, much of the above is needed in updated form (updated catalog if changed, updated instructor list, new financials, etc.). A well-prepared application package speeds up the review and reflects positively on the school’s attention to detail and readiness to operate.

Fees & Timelines
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Note: Small schools benefit from the revenue-based fee structure – e.g., if a school stays under $100,000 in tuition revenue, it pays modest fees and as of recent law may even be exempt from licensure (see exemptions). For larger career schools, the fee percentage is low enough that it generally won’t exceed 0.5% of income. Always verify the latest fee schedule at the time of applying or renewing, as the Commission can adjust fees within statutory limits.

The timeline can vary; if an application is very complete and there are no facility issues, approval might happen in under a month. If the Office needs additional information or a site visit uncovers issues, it could take a few months. To be safe, submit well ahead of any planned student start date. Renewals are usually faster since the school is known to the Office by then, provided no major problems have occurred.

State Exemptions

New Hampshire law provides several categories of institutions and programs that are exempt from the requirement to obtain a private postsecondary license. If an entity falls entirely within one of these categories, it does not need to be licensed by the Higher Education Commission. (Exempt institutions may still choose to seek licensure voluntarily in some cases.) The exemptions, as defined in RSA 188-G:1 (for career schools) and related statutes, include:

1. Degree-Granting Institutions Authorized Under RSA 292: Schools that have been authorized to grant degrees by the legislature (via RSA 292:8-b to 292:8-kk) are exempt from the separate career school licensing. In practice, this means private colleges and universities (which go through the degree-granting approval process) do not need a career school license for their degree programs.
   
   
2. Schools Licensed by Other State Agencies: If another New Hampshire state agency specifically licenses or oversees a school for the type of training it provides, that school is exempt from NHHEC licensure. For example, cosmetology and barber schools are licensed by the NH Board of Barbering, Cosmetology, and Esthetics; driver education schools (for training drivers) are licensed by the DMV; those schools do not need a separate license from the Higher Education Commission.
   
   
3. In-Company Training Programs: Education or training programs conducted by a business exclusively for their own employees, and at no charge to those employees, are exempt. (For instance, if a manufacturing company runs an internal training academy for its staff, it doesn’t need state postsecondary licensure as it’s not open to the public and no tuition is charged.)
   
   
4. Avocational and Hobby Schools: Schools or courses that are offered solely for avocational, recreational, or personal enrichment purposes, and not for career or employment objectives, are exempt. These are non-vocational classes like hobbies, arts, crafts, or personal interest topics. (E.g., a studio offering painting classes for enjoyment would be exempt, whereas a school teaching people to become professional painters would need a license.)
   
   
5. Public Institutions: Any school or educational program established, operated, and governed by the state of New Hampshire or its political subdivisions (such as public community colleges, University System of NH institutions, public high school adult education programs) – and likewise, public institutions from other states or their subdivisions – are exempt from licensure. (They have their own legal authorization and oversight mechanisms.)
   
   
6. Professional Organization Training (Non-Career): Programs or courses sponsored by recognized trade, business, or professional organizations that are offered only to their members, and do not lead to employment qualifications, are exempt. These are typically short workshops or seminars given internally within an association for continuing education of members, not open to the general public for a new career.
   
   
7. Training on Federal Installations: Schools that offer all their instruction exclusively on federal military installations in New Hampshire (such as a training program operating entirely on a military base) are exempt. This recognizes federal enclave jurisdiction – for example, a program on a Portsmouth Naval Shipyard (although that’s actually in Maine, but any NH military site like the National Guard training center) would be outside state licensing requirements for that reason.
   
   
8. Incidental Training at Seminars/Conferences: Entities that provide training as a minor part of a larger event – specifically, seminars, workshops, or conferences where the training is incidental to the event and attendees do not receive any sort of certificate, diploma, or academic credit for that training – are exempt. For instance, a weekend business conference might have a breakout session teaching a skill; since that’s not a formal school program and no certificate or credit is conferred, it’s not subject to licensing.
   
   
9. Flight Instruction under Specific FAA Rules: Any entity providing flight training strictly under 14 C.F.R. Part 91 or Part 141 (Federal Aviation Administration regulations) is exempt. These are flight schools or instructors teaching students to fly aircraft under federal approval. They are overseen by FAA regulations and thus are not required to have a state career school license.
   
   
10. Educational Software Providers (No In-person Instruction): Entities primarily engaged in licensing software or online content for education or training, rather than providing instruction, are exempt provided they meet all of the following: they license the software to organizations (not directly to individual students), they do not award degrees, diplomas, or any educational credits, they are not accredited and do not seek accreditation for their content, and they do not have an admissions process or offer job placement services. (This exemption was crafted to exclude businesses that sell training platforms or e-learning software to schools or companies, as they are not operating “schools” for the public.)
    
    
11. Short-Course, Low-Cost Programs: Entities that offer only short training courses with a total cost of no more than $800 per course are exempt, as long as they do not collect any payment prior to the first day of class. This exemption is designed to deregulate very small programs (for example, a short workshop series that costs $500; under this rule, if the provider only charges on the first day or pay-as-you-go, they need not be licensed). Important: This exemption does not apply if the courses are delivered via “alternative delivery” methods such as entirely online – it was meant for in-person short courses.
    
    
12. Small Revenue Career Schools: Under a 2021 legislative change, any private postsecondary career school that generates $100,000 or less per year in gross tuition revenue is exempt from state licensure. This “small school exemption” allows start-up or low-volume schools to operate without the full licensing process, on the premise that their limited size poses minimal risk. (If such a school grows and exceeds $100k in tuition in a future year, it would then be required to obtain a license at that point.) Note that even if exempt, these schools may opt to get licensed for credibility or other reasons, but they are not obligated.
    
    
13. Fitness and Recreational Instruction Programs: Programs exclusively offering training in fitness, exercise, or recreational wellness (such as yoga teacher training courses, martial arts instructor programs, dance instruction certification, etc.) are generally exempt from licensure as long as they remain under the $100k revenue threshold. If they exceed $100k in gross income, they are required to secure the surety bond (and effectively come under certain provisions), but legislation has signaled a lighter touch for these types of wellness schools. In practice, many yoga instructor training programs, for example, are not licensed by NHHEC due to this exemption and the revenue threshold.
    
    
14. Commercial Driver License (CDL) Training Programs meeting Federal Standards: Entities providing training for commercial truck or bus drivers, who operate in compliance with the stringent federal rules for CDL instructor programs (per 49 U.S.C. §31136 and related FMCSA regulations), are exempt from the state’s licensing. This exemption, added in 2022, acknowledges that CDL schools following federal Department of Transportation curriculum and certification standards need not duplicate approval at the state level. Essentially, if a truck driving school meets or exceeds all Federal Motor Carrier Safety Administration (FMCSA) requirements for instructors and curriculum, New Hampshire will not require the separate career school license.
    
    

Important: An institution should carefully review these exemption categories and consult with the Office of Career School Licensing if uncertain. Operating without a license when one is required can lead to legal penalties, so it’s better to get a written confirmation from the state that your school is exempt if you believe it qualifies. Many of the exemptions (like those for small revenue or short courses) have specific conditions that must be strictly met. If an entity does not squarely fit an exemption, it should pursue licensure.

Lastly, even exempt institutions might choose to become licensed (voluntarily) – for instance, a small school under $100k might still get a license to signal quality and to be able to offer students the protection of the state oversight and surety bond. New Hampshire allows this: a voluntarily licensed school must then follow all rules, but can surrender the license if it no longer wants it (and revert to exempt status, assuming it still qualifies).

For personalized guidance on navigating the authorization process for your private post secondary institution in New Hampshire, reach out to Expert Education Consultants (EEC) at +19252089037 or email sandra@experteduconsult.com